Greenville Selectmen's Meeting
November 20, 2002 - 6:30 PM at Greenville Municipal Building

Present at meeting:

1. Minutes from Meeting of November 6, 2002:

Motion to Accept:_________________Second to Motion:
________________________

Motion Passed / Failed by vote of
:__________________________________________________

2.Additions / Deletions to the Agenda

Motion:________________________________________________________________________

Motion Made By:___________________Second to Motion:
________________________

Motion Passed / Failed by vote of
:__________________________________________________

3. MunicipalBuilding Task Force – Request for Additional Two Weeks: The work of the Municipal Building Task Force continues, but consensus by the members is that we will need until the December 18, 2002 meeting of the Board of Selectmen to have our complete report and recommendations complete.As chairman for the task force, I request this extension.

Motion:________________________________________________________________________

Motion Made By:___________________Second to Motion:
________________________

Motion Passed / Failed by vote of
:__________________________________________________

4. Fire Protection Contracts – PiscataquisCounty, Beaver Cove: Our contract for fire protection service with PiscataquisCounty’s unorganized territories expires December 31, 2002.Our contract with Beaver Cove ends June 30, 2003.I am updating the Board to let you know that (1) Fire Chief Mike Drinkwater and I will conduct some research to find out how other Piscataquis County municipalities are charging the county for fire protection services, (2) we recommend the addition of the unorganized territory of Frenchtown (Kokadjo) to the contract, and (3) that I will send a letter to the County Commissioners, asking to meet with them at their second meeting in December to finalize the new contract.I will have a copy of the letter for you at the meeting.As far as Beaver Cove is concerned, I believe the terms of the contract should stand, although Mike Drinkwater and I need to review the contract further first before presenting a recommendation.Please advise us if this direction is acceptable to the Board.

Motion:________________________________________________________________________

Motion Made By:___________________Second to Motion:
________________________

Motion Passed / Failed by vote of
:__________________________________________________

5. Hangar Development – Airport: We had a productive meeting of the Greenville Airport Advisory Committee on November 7, 2002 (minutes from meeting coming to you soon).One of the items discussed was how to proceed with hangar development.This issue has been discussed several times, but there has been no activity for a year now due to the need for a Site location of Development Permit from the Maine Department of Environmental protection.Our engineers at Dufresne-Henry are now beginning work on this permit application as part of the runway reconstruction project.Every expectation is that this permit will be submitted to and subsequently approved by the DEP by this April 2003, allowing for hangar development post-mud season.The question is: who will develop and ultimately be responsible for the extension of the access road and the creation of a gravel taxiway along runway 3-21?As per unanimous agreement by the Airport Advisory Committee, I recommend that the Town of Greenville, utilizing airport project reserve funds, develop a gravel access road and a gravel taxiway along this proposed development.The total cost for this development will be divided evenly among all of the lots remaining available for lease and added as a one-time surcharge to the new leasees.Otherwise, the per-year lease price will remain constant.I am hopeful that we will be able to have this section of the woods cleared for the cost of the stumpage, as per our agreement this past spring.Our contractor was unable to complete the work because the value of the chips dropped significantly.Under this proposal, the lessee will still be responsible for his or her own development of the lot for creation of a hanger.If the Board is agreeable, I will oversee this development as soon as the mud dissipates this spring.If given the opportunity, I will do a cost-benefit analysis for having our own public works crew build the road and taxiway, sacrificing their time doing other work, or putting the project out to bid.I suspect a combination of both (contractor and Public Works efforts) will work best.

Motion:________________________________________________________________________

Motion Made By:___________________Second to Motion:
________________________

Motion Passed / Failed by vote of
:__________________________________________________

6. Snowmobile Trail Program: Our groomers are being worked on, and at this point in time, I anticipate utilizing the same personnel in the same manner as last year.The northbound groomer will be housed at the snowmobile clubhouse, and the southbound groomer will be housed at the Public Works / RecyclingCenter.I am not looking for any action by the Board, but I am updating you and willing to answer any questions about the program which you may have.

Motion:________________________________________________________________________

Motion Made By:___________________Second to Motion:
________________________

Motion Passed / Failed by vote of
:__________________________________________________

7. Christmas Tree Lighting Activities: There are a series of events going on for the holidays this December, many of them on Saturday, December 7.I have allocated some funds for these events from the Christmas light fund and from the Economic Development account.As these expenses are appropriate and within the budget, I have approved them: if you would like to do otherwise, now is the time to tell me.I believe you will be happy to see the results of the planning and coordinated efforts of the Town, the Chamber of Commerce, and CA DeanHospital, as well as the local business community and B&B owners.Please refer to my memo on this subject.

Motion:________________________________________________________________________

Motion Made By:___________________Second to Motion:
________________________

Motion Passed / Failed by vote of
:__________________________________________________

8. Capital Project & Reserve Account Budgeting and Planning: I have sent you each a copy of my letter to all department heads, asking for their input into planning for capital projects over the next five years.I would like to get a “map” of what we as a community will be facing in the near-term for capital expenses, and be prepared to better plan and budget for them.I want you to be aware of my efforts to plan for the future: I hope to have a report for you after the holidays.Please note that this effort is above and beyond the budgeting process for FY2003-2004.

Motion:________________________________________________________________________

Motion Made By:___________________Second to Motion:
________________________

Motion Passed / Failed by vote of
:__________________________________________________

9. Town of Greenville Employees Holiday Party: This is currently planned for 5:00 PMFriday, December 20, 2002 at DKBs catering.We are expecting the usual fare and usual list of invitees, with some minor additions.I will update you at the meeting.

Motion:________________________________________________________________________

Motion Made By:___________________Second to Motion:
________________________

Motion Passed / Failed by vote of
:__________________________________________________

10. Merit Wage Increase Proposal: Having given some thought to our discussions in the past for personnel wage increases, I propose the Board of Selectmen try a new mechanism for dispensing raises.Typically, an across the board increase is given to all employees as a “cost of living adjustment” (COLA).In the past, we have compared our personnel’s wages to those in comparable positions in the region, and have made some adjustments based on that data (to a limited extent).I propose that all employees be given a standard COLA each year, and that in addition to this, an additional percentage merit increase be given to employees who “score” over a certain value on their annual evaluation.The “scoring” would be accomplished by adding a numeric value to each superlative value used in the rating of employee’s performance.For example, “Outstanding” could denote a “5”, “Superior” could denote a “4”, “Satisfactory” could denote a “3”, etc.I have attached a copy of the employee evaluation form I used last year for all employees, along with a possible scoring system and minimum score threshold to receive a merit increase above and beyond the COLA.I would recommend 1% for the merit increase the first year: of, course, it will be up to the Board to decide how much if any to put into the merit increase account each year, if any.I am seeking your guidance on this prior to completing employee evaluations in the next 2-3 weeks.

Motion:________________________________________________________________________

Motion Made By:___________________Second to Motion:
________________________

Motion Passed / Failed by vote of
:__________________________________________________

11. Abatement of Taxes – Greenville Steam Company: The final outcome of our discussions with the steam company will be a final value for both 2001 and 2002 tax years of $3.15 million in total value, resulting in an abatement of taxes in 2001 from the $4.3 million assessed value mark to the new value, or a difference of $23,230.the reason for the abatement is the reconsideration of the 2001 assessed value by the Board of Assessors in an effort to reconcile the difference in interpretation between the Town and the Steam Company regarding the independent commercial appraisal report completed by George Lagassa.

Motion:________________________________________________________________________

Motion Made By:___________________Second to Motion:
________________________

Motion Passed / Failed by vote of
:__________________________________________________

12.Additions to the Agenda (if any):

Motion:________________________________________________________________________

Motion Made By:___________________Second to Motion:
________________________

Motion Passed / Failed by vote of
:__________________________________________________

13.Warrants

14.Adjourn

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