Present at meeting:
1. Minutes from Meeting of August 7, 2002
2. Additions / Deletions to the Agenda
3. Recycling Program Update and Recommendations: I have recently conducted an inspection of the recycling center and I have a series of recommendations for you to consider. Some procedural changes and slight modifications to the building I have already commissioned, but other issues will require your consideration and subsequent action. Overall, the public is complying quite well with our recycling program. The public is – overall – very accommodating in how they bring materials to our center. We just need to be as organized and as prepared as possible for the arrival of this material once it gets to the recycling center. I will have more details for you at the meeting.
4. Update on Forest Heritage Days, C.A. Dean Auxiliary Fair, and Fiesta Shows Carnival: I was very impressed with the how all three of these events went at the school grounds. I believe this is a proper and positive use of public property in the Town of Greenville. I have attached my recent letter to the editor, expressing my gratitude for the good behavior of Fiesta Shows in particular. I will gladly answer any questions the Board may have regarding these events.
5. Opening of Fuel Oil and Propane Bids for Town of Greenville, Greenville Schools, and Shaw Public Library: At 4:00 PM Wednesday, August 21, 2002, all sealed bids received for the oil bid will be opened and the results will be witnessed and recorded. Those results will be made known to the Board of Selectmen and representatives from the School Board and the Library Board of Trustees at the Selectmen's Meeting. I will include a recommendation to the Board at the meeting.
6. Industrial Park Lot Sales: Previously, the Board approved the sale of map 7, lot #3-22 to Scott Harding, and conditionally approved the sale of map 7, lot 3-10 to E.J. Carrier Trucking, Inc. The condition of the sale is (1) disclosure of the plans for development of the lot, (2) creation of t least one full-time job and (3) agreement to build on the lot within one year of the sale. Provided this is information is provided by the time of the meeting, I recommend the Board sign the deeds for both of these lots under the usual terms of sale (terms of deed covenants, and full-payment of closing costs by the purchaser).
7. Central Maine Power Company Price to Energize Industrial Park: I should have an estimate by this meeting from CMP, Inc., for the full cost to energize these poles in the Industrial Park. I will share with you at the meeting any information I have received from CMP, and will affirm my intended course of action as per the Board's decision at the last meeting (e.g., pro-rate the energization cost to all the lot owners who will be served by the power lines).
8. Fuel System at Airport: Last Friday, August 16, I received a letter from the Maine Department of Transportation, Office of Passenger Transportation, demanding that the Town shut-down the current aviation fuel system located at the Greenville Municipal Airport. I subsequently ordered fixed-base operator Max Folsom of Folsom's Air Service and Moosehead Aviation to cease use of the pumps until certain safety improvements could be made to the fuel pump. Ironically, Max and I had met several days earlier and had gone over what needs to be done to the pump, and he was agreeable to fixing them within the next few weeks. The MDOT instead shut down the operation until the improvements can be made. Max will complete them in the very near future, and has indeed ceased use of the pumps. The MDOT and the FA will send representatives to inspect the pump system on Friday, August 23, 2002. I have attached a copy of my letter to Max, as well as the MDOT's letter to the Town, for your information.
9. Discussion on Acquiring New Site for Proposed Wood Composites Incubator Center: There may be better location for the Wood Composites Incubator than the Spruce Street lot. I have been working on a possible alternate location, and will give you more details at the meeting for your consideration.
10. Disposition of the Town-Owned Oliver Road Lot: At the June 2002 Annual Town Meeting, the Board of Selectmen was given authority to sell the Oliver Road lot and to use the proceeds toward the improvement or replacement of the current municipal building. I recommend that the Board move forward with this project by (a) securing a market price for the lot, (b) using this market price as a minimum bid for the lot, and (c) placing the lot out to bid competitively. I will ask some of the realtors in Town what they would anticipate the lot could go for, and bring this information back to the Board of Selectmen. I would also recommend a long bid period, to encourage more competition in bidding.
11. Improvements to Current Municipal Building: No matter what is done to “fix” the problem of overcrowding and poor, worn-out building space at our current municipal building, it will meet with controversy. Due to this fact, action has been slow in resolving this problem. I recommend the following course of action, to get the ball moving. (1) Review the attached memorandum indicating the preferences of all affected Town Departments. (2) Establish a Municipal Building Task Force composed of Representatives from each affected department and 1-2 members of the Board of Selectmen and myself. (3) As a starting point, have the Task Force wrestle with the following proposal, which is my current recommendation to the Board for what to do to fix this problem:
A. Establish a Fire Department Annex in the location where the sandpile used to be. The annex will be large enough to contain two truck bays and a meeting room, with the possibility for expansion down the road, if necessary. An alternate hose-drying area will need to be created.
B. Remodel the first two bays for the fire department (facing Minden Street) to accommodate the police department, in particular to give the police both one bay for a cruiser and also office and storage space.
C. Remodel the current overhead storage space to accommodate all departments using that space. Also, create additional storage space on the first floor for other than the Police Department.
D. If possible, expand the current meeting hall into the current first bay of the current fire station. This may be done by creating a separate small workroom / meeting room off the current meeting hall.
E. Move the current Fire Chief's desk and fire department meeting hall accommodations and storage into the new meeting room in the Annex. Move the Code Enforcement Officer and his materials into the current Police Station. Remodel the meeting hall in its current location.
F. Remodel clerks' space and waiting area, Town Manager's office, boiler room, bathrooms, and police station to modern standards (e.g., new plumbing and wiring, lighted exit signs, better overhead lighting, improved ceiling and wall surfaces, better use of space such as more shelves, map storage, bookcases, etc.).
The working group, in my opinion, should be directed to decide if this proposal is viable, and if so, what alterations would they recommend. I believe we are past larger options – the issue has been studied and debated since the mid-1980s. The Board of Selectmen, when last they discussed this topic, made it clear that they do not want to create a new structure off the Minden Street location. The attached memo outlining the preferences of town employees indicates general support for this proposal. A fire department annex would be cheaper to build then office space, and would not create any new traffic or parking problems. I believe this is the best option: I recommend the aforementioned task force be created to decide the merits of the proposal and to report back to the Board of Selectmen within a designated period of time.
12. Additions to the Agenda (if any):