Greenville Selectmen's Meeting Agenda
6:30 PM Wednesday, June 21, 2006 – Municipal Building

Present at meeting:

1. Selection of Board Officers: With the re-election of municipal officers for 2005 completed May 23, and the election of municipal officers for 2006 completed June 13, the Board of Selectmen is now determined for the remainder of FY05-06 and most of FY06-07. It would be most efficient if the Board of Selectmen conducted its own election of Board officers (Chair, Vice-Chair, and Secretary if so chosen) at the beginning of this, the first regular meeting following the last municipal election.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

2. Minutes from Meeting of June 7, 2006:

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

3. Additions / Deletions to the Agenda & Public Comment Period:

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

4. Police Chief’s Report

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

5. Resignation of Police Corporal Charlie Runnels: Cop. Charles Runnels has submitted a very brief letter of resignation, citing personal considerations in his desire to no longer work full time for the Town of Greenville or, apparently, any other employer. Charlie has offered to remain in his full-time capacity until a replacement can be secured, and has also requested to remain a constable for the Greenville Police Department, so that he may fill occasional shifts as his schedule and our shift needs coincide. Charlie has been a full-time officer for the Town of Greenville for the past two years, and has worked part-time for the Town of Greenville since the spring of 2000. He has distinguished himself as a valuable officer and employee for the Town, and will be missed in his full-time capacity.

Chief Alexander and I recommend the Board follow the same procedure used three times in the past to fill open positions in the department, and list this full-time position in house. An ad hoc hiring committee should be formed (I recommend two or three Board members, the Police Chief and myself) to review any in-house applications, schedule and hold interviews, and subsequently recommend to the Board of Selectmen either (a) that the Board offer employment to one of the applicants, or (b) that the search be extended and the position be advertised publicly. Ideally, this process would be completed by July 19, 2006.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

6. Recreation Committee Appointments: There are three openings on the Recreation Committee. Attached please find requests from three citizens to be appointed to the committee, and Recreation Director Jack Hart’s recommendation for appointing them. I agree with Jack’s recommendations.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

7. Landfill Status, Update on Operations, Compliance with Ordinances: PW Foreman Mike Thornton and, if he is available, CES Engineer Shawn Small, will give a presentation on where we are at with the landfill. As of this draft, the Town has yet to hear from the DEP regarding the status of our request to continue operating provided we implement certain corrective actions. We intend to update the Board of Selectmen on operations since the Town took over the management of the landfill in February; PW Foreman Mike Thornton will update the Board on recent DEP Landfill Operator’s Training he and the landfill employees attended last week; and we will discuss compliance issues with our Recycling Enhancement Ordinance as well as other rules connected to the landfill.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

8. Reconsideration of Summer Hours for Landfill: In discussion between PW Foreman Mike Thornton and one of the members of the Board of Selectmen, it was decided to bring to the Board’s attention the difficulty of implementing summer hours at the landfill, and the concern that these different hours are not meeting the needs of the public. Certainly the differential between the hours of the recycling center and the landfill causes some inefficiency. If the Board agrees that this change might not be working as well as it was designed to, then I suggest a public hearing be scheduled to hear from the public what hours would work better and then take action on any desired changes in schedule.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

9. Construction / Demolition Debris Disposal: The attached RFP was sent out to contractors in this business last week. Responses to the RFP will be presented at the meeting for subsequent action.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

10. Mark Graham Property Update: The attached letter to Mr. Mark Graham, owner of unoccupied residential property on North Wiggins Street, was sent to him via first class and certified mail April 20, 2006. Mr. Graham was given until May 20, 2006 to make certain improvements to his property. A recent windshield survey (in June) indicates these improvements have been made. Code Enforcement Officer Dick Gould and I will inspect the property prior to the Selectmen’s Meeting and report our findings and subsequent recommendations for how to proceed.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

11. Discussion of Audit: Just prior to the printing of the most recent Town Report, the Town of Greenville received its audit for the books as they closed June 30, 2005. A meeting has been scheduled with the auditor and the Board of Selectmen for Wednesday afternoon, June 21, to discuss why this report was so delayed, and how this can be improved in the future. The purpose of this item on the agenda is for the Board to discuss any issues brought up from this meeting with the auditor, and to take and desired actions on the same.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

12. Northern Forest Sustainable Economy Project: I have been selected by Governor Baldacci to join a small delegation from Maine in serving on a steering committee for designing a strategy for sustainable economic development over a four-state region (Maine, New Hampshire, Vermont and New York). The first of four planned meetings for this group will be held in Concord, New Hampshire June 26-27, 2006. The purpose of the Steering Committee is to guide the development of this strategy being created by the Northern Forest Center. It is perceived that this strategy, once in place, will be used by the federal government to guide its future investments in the region, possibly for both conservation funds (such as Forest Legacy) as well as more traditional economic development funds (such as the Economic Development Administration) or even proposed future funds (such as through Congressman Mike Michaud’s proposed Northeast Regional Development Commission). To be blunt, I think it is important for someone from Piscataquis County to attend this session and speak for the need for a diverse economic base such as Greenville continues to seek (see attached resolution of the Board of Selectmen).

To attend this first steering committee meeting, I will need to be out of the office two days, travel to NH, and stay overnight. Although I am seeking financial assistance through the steering committee itself, I do request that the Board allow me to participate these two days, and if the lodging expenses are not covered, to allow me to be reimbursed by the Town through our economic development account (gas money’s on me). I have attached some information about this project.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

13. Septage Waste Site & MooseCOG Meeting: Following the June 7, 2006 meeting of the Board of Selectmen with representatives with the Moosehead Sanitary District (MSD), it was decided to investigate turning this septage waste site and the Town of Greenville’s DEP license to operate the site over to the MSD. The multi-town group known as the Moosehead Council of Governments (MooseCOG) which has been seeking for a year now a solution to the septage waste issue will meet at 9:00 AM Monday, June 26, 2006 at the meeting hall. I will be out of the office that day, and would ask that a representative from the Board of Selectmen attend this meeting to represent the Town. The meeting will focus on the septage waste issue: Rick Hafner of the DEP will be in attendance to discuss if and how this change could occur. I hope the Board will be able to send a representative to this meeting.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

14. Letter to Piscataquis County Commissioners: Tabled from last meeting - draft letter to be presented at this meeting.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

15. Additions to the Agenda (if any):

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

16. Warrants

17. Adjourn

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