Greenville Selectmen's Meeting Agenda
6:30 PM Wednesday, May 19, 2004 at Greenville Municipal Building

Present at meeting:

1. Minutes from Meeting of May 5, 2004:

Motion to Accept:_________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

2. Additions / Deletions to the Agenda

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

3. Police Chief Report

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

4. Liquor License Request – Blair Hill Inn: Police Chief Duane Alexander and I recommend approval.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

5. Disposition of 1977 International Fire Truck:

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

6. Streetlight Request – Spruce Street: Red Grenier has asked to have a streetlight added to the pole located across from his business on Spruce Street. It may be possible to move a light from one location to this one, or to add one within the current budget. I will have some options for the Board at the meeting.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

7. Recycling Collection Contract Details: Sean Bolena dn I would like to discuss with the Board the components of a contract for Curbside Pickup of Recyclables: we have had some operational questions for which direction from the Board is necessary.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

8. Review comments submitted for audit report: As part of a legislature-mandated review of all municipalities, the Maine Department of Audit has reviewed internal procedures at our town office, and made some recommendations for improvement. The recommendations are non-binding and are made only to improve each municipalities internal controls. Moreover, this review is mandated for all municipalities, and is not done as a punitive action in any way. The final report includes a section for comments by the municipality. I have submitted comments for inclusion in the Department of Audit's final report by the May 15 deadline. I would like to review these comments with the Board of Selectmen.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

9. Action on Municipal Building Project: Following the public hearing, the Board of Selectmen will have an opportunity to take action on this project. Members of the Municipal Building Task Force II will be resent to give added commentary for how to proceed with this project.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

10. Town Meeting Warrants: Attorney Erik Stumpfel has offered certain suggestions for how to improve the annual town meeting warrant: these changes are included in the final draft presented for the Board's signature at this meeting. There is also a warrant for the special town meeting necessary to hold municipal elections on Tuesday, June 8, 2004.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

11. Greenville Business Incubator Project Development Recommendations: The Subcommittee to Build An Incubator, along with A.E. Hodsdon Consulting Engineers, has reviewed the 7 proposals for construction of the incubator facility. All bids were over budget. A plan for how to proceed has been prepared and will be presented to the Selectmen for consideration.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

12. Snowmobile Program Review and Recommendations: In conjunction with Coordinator Arno Fichtner, I have prepared some recommendations for how to proceed with this program, including getting a new coordinator as Paul has stated he wishes to step down from this volunteer position. I have invited Paul to attend this meeting.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

13. Community Development Block Grant Assurances and Documents: The Town of Greenville has two CDBG awards – a housing assistance grant and an economic development infrastructure grant. Both require standard phase II project development, which requires the acceptance of numerous assurances and resolutions. I have prepared these for the Board's consideration.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

14. Possible CDBG Planning Grant Applications: There are two possible planning projects which would benefit from a planning grant through the CDBG program. The first is in regard to the Greenville Business Incubator. The Composites Technology Center's (CTC's) Board of Directors recommend that a feasibility study be completed regarding the creation of a timberland owners co-op for the purpose of adding value to stumpage through the manufacture of wood composites materials. Another project would be to apply for a multi-jurisdictional planning grant with the Town of Brownville to explore business development opportunities related to nature-based and amenity-based tourism on the land base between the Towns of Greenville and Brownville. I will have further details for the Board at the meeting.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

15. Town Manager's Work Plan Review (2003-2004): Attached.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

16. Town Manager's Proposed Work Plan (2004-2005): Attached.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

17. Town Manager's Review – Executive Session: The Board may not have time for this review at this meeting, but it should be accomplished before the end of the fiscal year.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

18. Crafts-Sheridan Scholarship Applications – Executive Session: Earlier this month, Selectmen Bonnie DuBien and Bruce Hanson met with Bookkeeper Cindy Hanscom, Guidance Counselor David Morrill and I to discuss the criteria for eligibility for this scholarship. The Board will be updated on this meeting and will also be given a series f applications to review and on which to take action.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

19. Additions to the Agenda (if any):

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

20. Warrants

21. Adjourn

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