Greenville Selectmen's Meeting
May 16, 2001 - 6:30 PM
Greenville Municipal Building

1. Minutes

2. Dumpsters at Wilson Pond Dam: Early this week, I met with Ron Walden of the Wilson Pond Association and other area residents and discussed where the dumpsters might be put to avoid the problems we have had with them. I believe we have found a possible solution. With permission from Consumer Maine Waters Co., the dumpsters could be placed just off of the old Wilson Pond Road, near where CMP has a small meter station. Sean Bolen says this site would work for him as well. I recommend that, pending permission from Consumer Maine Waters Co., the Town develop a 40' by 40' lot on which to place the two dumpsters which were previously placed near the Wilson Pond Dam. The site would be fenced in to retain litter and could be locked to prevent off-hours dumping. The five Wilson Pond area residents who visited the proposed site with Sean Bolen and I agreed to these conditions. I would recommend not locking the site at first, but use that as a fall-back position if problems persist. The officials from the Lower Wilson Pond and Rum Ridge Associations both agreed to send letters to their members, explaining that if they wish to continue to have a dumpster in this area, they must not place any hazardous materials into it. I think this is as good of a solution as we are going to find. I recommend development of the site and placement of the dumpsters as soon as is feasible.

3. Public Works Garage / Recycling Center: There is a new wrinkle in our plans for a new Public Works Garage / Recycling Center. David Sinclair, who owns the 6,000square foot building which currently houses the Town's Recycling Center, has offered the entire building and lot to us for a reasonable price. By time of the meeting, the Selectmen will have had an opportunity to view the inside of this building. There would be need to add a minor addition to the building, and also to create some cold storage space. The site does meet the DEP requirements for placement of a salt-sand storage pad. By all appearances, this is an opportunity for the Town to save upwards of $100,000. Since the money has already been appropriated for the new building, I would recommend seeking permission at Town Meeting to use these funds for purchase and development of this building, and to place any remaining funds into a reserve account improvements to the existing or creation of a new Town Office / Police Department Building. This would also eliminate the need, potentially, for the $25,000 request for the Municipal Building Reserve account currently on the Town Meeting warrant.

We are under no obligation to build the building we proposed. We have purchased the plans for a 6,000 square foot building on this site. I would strongly recommend using these plans as a marketing tool to attract a business to develop the site and to purchase the land from the Town. In the meanwhile, the site would remain for use by the Public Works Department. If it were sold, we would need to find additional “overflow” space and wintertime “snowdump” space. I also would hope that the contractor we have been negotiating with would bid on the improvements to the existing building, if we were to go that route. I really think this is the best course of action for the Town.

4. Airport Hangar Leases: We have several hangar spaces ready for construction at this time, and several more which have trees growing on them which also could be used for hangar lots. According to our engineer, we are approved to use these lots as they appear in the Master Plan Update. I will call the MDOT and the FAA prior to the Selectmen's meeting to determine whether we may proceed to issue these lots now or not. I have had at least 7 individuals contact me in the past three months regarding the leasing of airport hangar lots. I would like to have a model agreement and maps of the hangar lots all ready to go for those looking for a lot to lease. Hopefully, the MDOT and the FAA will have no problem with this level of development. If so, I recommend the Board authorize me to offer these lots at the set terms and conditions used in the past, and to market them on our web-site and from the Town Office.

5. Snowmobile Program: This item was tabled at the last meeting. I have attached the same documents to this agenda for your convenience.

6. Salt / Sand Pile: Two requests have come in regarding our salt / sand pile policy. First, one contractor has asked if, at our new site, he may simply add his own salt and sand to the pile, at his own cost, and extract the same from the pile accordingly. In the past, we have not allowed this. A second contractor – who has some sand left in the pile, according to our records – has asked if he has to remove it from the pile by June 1 to keep it from becoming g the property of the Town. He would like it to “roll over” into next year's account for his business. This, too, has been disallowed in the past. I have attached a copy of the “salt/sand pile rules” sent to contractors September 1, 2000. Please advise me how to proceed.

7. Town Meeting Warrant: Pending certain changes as discussed above, the Board should sign this warrant at the meeting. If you agree to changes other than what is on the warrant as prepared, I would ask that you agree to the changes and come to the Town office individually to sign the corrected warrant. A suggested version, inclusive of my several recommendations, will be available for your consideration.

8. Greenville Gazebo Dedication and Concert Series: The Greenville Gazebo should be dedicated this summer (or sooner), to make official the addition of this new piece of Town-owned infrastructure. Moosehead Lake Region Chamber of Commerce Executive Director Stephanie Gardner and North Country Healthy Communities Executive Director Susan Crippen and I are working on the implementation of an idea which came from an Downtown Revitalization Meeting Deputy Clerk Cindy Hanscom and I attended. The idea is to try a four-six week pilot program where regional performing artists (musicians and bands) play in the Gazebo Friday evenings for the general public. Downtown businesses also agree to stay open late those nights. The performances are promoted and advertised as heavily as we can afford. The downtown businesses, the Chamber of Commerce and the Town of Greenville all serve as sponsors for this concert series, and we all share in the cost. We also seek grant funds from the Maine Arts Commission, the Maine Community Foundation, and other sources to help defray our costs. If successful, this would become an annual summertime event. I envision a $2,500 cost for a four-week program. I recommend the Chamber and the business community be asked to come up with a $1,000, the Town contribute up to a $1,000 from the Economic Development account, and that grant funds be sought for the remaining $500 and also to evenly defray the costs of the other partners accordingly. Donations could also be sought from the general public, and used to defray everyone's costs. I would like to see this program begin in mid-July and run until mid-August. The Gazebo could be dedicated either at the Fourth of July or on the first Friday night session for the concert series. Perhaps as a Fourth of July event, this would work better. It could be done anytime, but should be an event itself. Please let me know at the meeting how you would like this to go.

9. Liquor License Renewal – Trailside Restaurant: This is a standard renewal. Our Police Chief reports no incidents of misconduct at this establishment. I recommend approval.

10. Selection of Firm to Administer our Housing Assistance Grant: We are required by the State to competitively seek a firm to administer our proposed housing program. We have posted a request for proposals in the Bangor Daily News – the deadline was set for May 15. Ron Harriman and Associates has provided the sole proposal for the Town's consideration. I thought we could avoid this procurement process by using Ron as a “sole-source provider”, but Ron tells me this is not possible in this program. Therefore, we have gone to bid, and his is the only proposal. I strongly recommend adopting Ron Harriman's proposal for development and administration of the Town of Greenville's Housing Assistance Program.

11. Valuation Issues for Greenville Steam Plant: As you know, the Greenville Steam Company has requested that this coming year's tax assessment of the steam plant be lowered for reasons of “economic obsolescence”. The owners of the plant have not filed an abatement request for any previous tax year. Rather, they are seeking a lower assessment before commitment of this coming year's taxes (FY 2001-2002).

In a meeting held May 10 between Steam Plant Manager Scott Hersey, Selectmen Gene Murray and Bonnie DuBien, Assessor Bob Duplissea and myself, the Town was asked if we want to share in the cost of an independent commercial appraiser to review the valuation of the steam plant. Such an appraisal could and should take an income-based approach, as well as a cost-approach. The Selectmen and I explained to Scott Hersey that if we shared in the cost for such an appraisal or not, the Town cannot legally be held to the outcome of the appraisal. We can and should consider the outcome of the appraisal when setting the plant's valuation, but we cannot give up the statutory authority of the Board of Assessors in setting valuations.

I have discussed the concept of sharing the cost of a commercial appraisal with Becky Seal at MMA and Erik Stumpfel of Eaton and Peabody. Based on their advice and recommendations, I suggest that the Board of Selectmen agree to share the cost for a commercial appraisal, to select jointly the appraiser to conduct the work (the Steam Plant has suggested one individual which seems to be well-qualified and suited for the job), and to review the results carefully with our assessor, our attorney, and another appraiser. The second appraiser would conduct a “review appraisal” of the first appraiser's work. This is common practice when commercial appraisals are done: it is like an audit of the first appraiser's calculations, assessing whether he or she followed generally accepted methods when devising the final figures. Based on all of this work, the result should be a much more accurate and fair assessment of the value of the Greenville Steam Plant. The Town's role is to be “truth seekers” in this matter: we want to know what the fairest, most accurate value is for steam plant property. I recommend the Board accept the Greenville Steam Plant's proposal to jointly share the selection of and cost for a commercial appraisal of the property, following the aforementioned conditions. I further recommend changing the wording in the article in the Town Meeting warrant concerning revaluation to include use of the funds for a commercial appraisal.

12. One-Year Review of Town Manager: April 23, 2001, I worked as your Town Manager for exactly one year. I have seen and done many things for the Town during this tenure, and I am thoroughly pleased with the job. My wife and I are very glad for the friendly welcome we have received in the community, and look forward to being a part of Greenville for many years. The Board may not want to take this up at this meeting due to the amount of material to consider. I will have for you some information about what I have accomplished since being hired a little over a year ago. As always, I welcome any constructive criticism regarding my work for the Town.

13. Adjourn

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