Greenville Board of Selectmen’s Meeting Agenda

6:30 PM Wednesday, May 5, 2010 – Municipal Building

 

Please note:          This meeting will be pre-empted by a 6:00 PM Public Hearing on the proposed Solar Heating and

Wind Power Project for the Municipal Building.

 

Present at meeting:             

        Chair Eugene F. Murray, Sr.                              Vice-Chair Alan McBrierty                Selectman Bruce Hanson         

        Selectman Ellen Edgerly                                     Selectman Richard Peat                     Town Manager John Simko

        Others:

 

 

 

1.                  Minutes from Meeting of April 21, 2010:

 

Motion to Accept:_________________              Second to Motion: ________________________

 

Motion Passed / Failed by vote of:__________________________________________________

 

2.                  Public Comment Period

 

 

3.                  Additions or Deletions to the Agenda:

 

Motion:________________________________________________________________________

 

Motion Made By:___________________          Second to Motion: ________________________

 

Motion Passed / Failed by vote of:__________________________________________________

 

4.                  Moosehead Lake Region Chamber of Commerce Report:     MLRCC Executive Director Bob Hamer has asked to be on this agenda to offer details about the Chamber’s activities, in particular special events, in response to the discussion held at the last Selectmen’s Meeting and the subsequent reduction in the proposed MLRCC FY10-11 appropriation from $10,000 to $8,000.

 

Motion:________________________________________________________________________

 

Motion Made By:___________________          Second to Motion: ________________________

 

Motion Passed / Failed by vote of:__________________________________________________

 

5.                  Greenville ITS Grooming Contract and Town Meeting Appropriation Article:      The Town of Greenville is completing a single-year contract with Greenville ITS Snowmobile Grooming for maintenance of ITS snowmobile trails for the winter of 2009-2010.  To fulfill his contract a $28,700 appropriation of local property tax dollars was authorized.  A related agreement also called for the purchase of the last remaining Town-owned Piston-Bully Groomer by Greenville ITS Snowmobile Grooming, which is accomplished by reimbursement for the annual debt service paid by the Town on the machine in January 2010 and 2011 (~$22,000 each year).  I am told by a representative from Greenville ITS Grooming (Dave Hall) that the proposed contract and price for the contract will be identical this coming winter as it was this past year.  Many snowmobilers, business owners, and the Chamber of Commerce have all stated publicly that Greenville ITS Snowmobile Grooming has done an excellent job with the trail system this past winter. 

The Board of Selectmen should decide whether to move forward with a new contract for the winter

of 2010-2011, whether to accept the same contract amount, terms, and conditions, and whether to

seek the necessary appropriation at Town Meeting through a separate warrant article.  As Town

Manager, I recommend that the same contract language, cost, and appropriation be made this year as

last in order to maintain quality snowmobile trails and to complete the sale of the Piston-Bully

groomer to Greenville ITS.

 

Motion:________________________________________________________________________

 

Motion Made By:___________________          Second to Motion: ________________________

 

Motion Passed / Failed by vote of:__________________________________________________

 

6.                  NREC Project Update and Proposed Town Meeting Article:            In December 2009, the Town of Greenville was granted a $253,000 Rural Development Business Enterprise Grant (RBEG) for the construction of a visitor’s center and related office space at the so-called NREC-site on Route 15 outside of Town.  While the facility is intended to be the proposed Natural Resource Education Center (NREC), the grant is to the Town of Greenville and requires that the Town be the owner of the building and the land it sits on.  The engineering firm of Milone & MacBroom was hired to complete the project on the Town’s behalf with NREC’s guidance and assistance.  In consultation with our engineer, the Town attorney, the MDOT and the NREC Board of Directors, a plan has emerged for how to build this structure, meet the terms and conditions of this grant award, fulfill the space requirements of proposed tenants within the building, protect the financial interests of the Town and all parties, and to move forward with the project this summer. 

 

The purpose of this agenda item is to walk through the many aspects of this plan with our engineer (Andrew Manning), and to explain the Town Meeting warrant article(s) which will be needed to move forward with this project.

 

Motion:________________________________________________________________________

 

Motion Made By:___________________          Second to Motion: ________________________

 

Motion Passed / Failed by vote of:__________________________________________________

 

7.                  Mowing Bids:      The Town conducted a competitive process for the mowing of Town facilities this year.  The Town received three bids ranging from $4,680 to $13,420.  Conversely, the current proposed budget for FY10-11 includes $3,500 for either the purchase of mowing equipment for use by the PW Department or to hire a contractor to complete this work for the Town.  I recommend one of two options: negotiation with the apparent low bidder to see what could be done for the budgeted amount, or rejection of all three bids and the purchase of mowing equipment by the Town for use by the PW Department. 

 

Motion:________________________________________________________________________

 

Motion Made By:___________________          Second to Motion: ________________________

 

Motion Passed / Failed by vote of:__________________________________________________

 

 

 

 

8.                  FY10-11 Municipal Budget:       After more than a half-dozen workshop sessions on the budget, followed by discussion at most every regular meeting for the past two months, the Board of Selectmen should be at a point to finalize the budget for Town Meeting.  The major variables remain the total cost for landfill closure activities this next year, and how to best pay for them, as well as the total anticipated off-setting revenue for solid waste disposal activities.  As Manager, I will present a couple if funding options for landfill closure and transfer station development activities for FY10-11.

 

Motion:________________________________________________________________________

 

Motion Made By:___________________          Second to Motion: ________________________

 

Motion Passed / Failed by vote of:__________________________________________________

 

9.                  2010 Town Meeting Warrant (Draft):  Town Clerk Roxanne Lizotte has prepared a draft of our annual town meeting warrant for review by the Board of Selectmen.  There are several non-financial items to consider this year.  Once the Board has reviewed this and given comments, the final copy may be prepared for use in the Town Report (by May 12 at the latest) and the posted warrant (at least 7 days before Town Meeting).

 

Motion:________________________________________________________________________

 

Motion Made By:___________________          Second to Motion: ________________________

 

Motion Passed / Failed by vote of:__________________________________________________

 

10.              Additions to the Agenda (if any):

 

Motion:________________________________________________________________________

 

Motion Made By:___________________          Second to Motion: ________________________

 

Motion Passed / Failed by vote of:__________________________________________________

 

11.              “What’s on your mind?” – an opportunity for members of the Board of Selectmen to share questions, concerns, ideas or suggestions – informational only:

 

 

 

 

 

12.              Executive Session – Personnel Matter

 

Motion:________________________________________________________________________

 

Motion Made By:___________________          Second to Motion: ________________________

 

Motion Passed / Failed by vote of:__________________________________________________

 

13.              Adjourn