Greenville Selectmen's Meeting
April 18, 2001 - 6:30 PM
Greenville Municipal Building

1. Minutes from Previous Meetings

2. Events Coordinator Position: In March, the Board of Selectmen voted to recommend not funding the Chamber of Commerce this year with its usual $10,000 distribution, but rather to use the same $10,000 to fund a part-time community events coordinator position. Since this action was taken, many business members of the Chamber of Commerce have contacted me to express their dire concern over this action, stating that this could mark the end of the Moosehead Lake Region Chamber of Commerce. Many of these business members will be present at this meeting to share their concerns over this change in funding. If the Board wants to move forward on this events coordinator position, I need further direction from you regarding expectations, pay rate, hiring process, etc. I recommend that the Board listen carefully to the comments from the public at this meeting before proceeding.

3. Judy Hayes, Consumer Maine Waters President: This past winter, I met with Judy and also Ron Jones to discuss in general how the water district is operating. We had a good meeting, and discussed some future projects briefly. As you know, rates have not gone up this year. I suggested to Judy that we meet at some point with the Board and have her give a general overview of the operation in Greenville by Consumer Maine Waters, discuss some future projects, and also any future rate adjustments. There is no proposal set forth for the Board to consider: this is simply an informative visit by the President of Consumer Maine Waters for the benefit of the Board of Selectmen.

4. Fire Truck Purchase – Greenville Fire Department: Fire Chief Mike Drinkwater has spoken with me several times over the past few months about the need to replace our oldest pumper. It is roughly 20 years old, and the truck itself is in less than optimal condition. There is over $80,000 in the Fire Department Apparatus Reserve Account, mostly accrued through revenues from outlying communities paying for fire protection. He and I have discussed using $50,000 from this account for a down payment, and then financing the rest through either the bond bank or a commercial lender. THIS PURCHASE WILL HAVE NO IMPACT ON OUR MILL RATE. The debt service on the truck purchase will be paid for from the apparatus account, which will receive roughly $20,000 each year from revenues received from the outlying communities. Chief Drinkwater will have a presentation for the Board of Selectmen regarding the need for the truck replacement: the old truck will be sold, thus negating the need for additional space to house the new truck. One point to keep in mind is that when we respond to a call in Beaver Cove, Lily Bay, or Big Moose Township, we are sending our first-line pumper to these scenes, leaving the Town of Greenville covered by a 20-year-old truck. I recommend the Board of Selectmen authorize the purchase of a new fire truck under the following conditions:

(A) The old truck is sold by competitive bid.

(B) The new truck be financed by a $50,000 down payment from the apparatus account, and the remainder be financed by bond or loan proceeds, to be paid back over 5-6 years, the total annual payment not to exceed $20,000.

(C) The $20,000 payment is made annually from proceeds from the revenue received from contracts with outlying communities.

(D) The total purchase price should not exceed $180,000, but will be purchased through a competitive bid process.

5. Forks for Front End Loader – Public Works Department: Public Works Foreman Mike Thornton has asked for permission to purchase a set of forks for the front-end loader. These forks would be extremely useful in the setting and removing of the various floating docks we maintain for the public. Currently, the front-end loader is used, but a set of chains are hooked to furthest point of the docks and hoisted by the bucket. This frequently strains the docks severely as they are moved, and this past Fall, at least one set “cracked" when they were lifted, significantly lowering the lifespan of the docks.

The forks would allow for the docks to be lifted from below as opposed to be picked up with only 2-3 three single points bearing all of the strain. The forks cost $3,970 from Nortrax John Deere in Bangor. These forks are rated to 8,000 lbs. There is a heavier-duty set which might last longer but will also cost more: Mike Thornton will have more details on this set.

Due to the abuse the floating docks are getting with our current system, and also due to the unsafe nature of rigging these docks with chains by hand when they could slip out of the “lock” they are put in between the chains and the bucket, I recommend purchase of these forks, using funds from the Front-End Loader account, which currently has over $31,434 in it.

6. Draft Annual Town Meeting Warrant: At the meeting, I will have for you a draft version of the Town Meeting Warrant. Although the school articles are not yet prepared, I will have the municipal budget items prepared, and also draft language for the changes to the land-use ordinance, and the proposed Public Indecency Ordinance (if you opt to have it included in the Town meeting Warrant). And of course, I will not forget the single streetlight request. We need to have this ready for the printers by May 1, although additions to the warrant may be added through an insert, as they have been in previous years. Some items the Board should consider include the additions I listed on budget spreadsheet: revaluation funds, municipal building reserve, and sidewalk machine. By approving or amending this proposed warrant, the Board is effectively approving or amending the municipal budget.

7. Liquor License Renewals – Lost Lobster, Inc., and Rod 'n Reel Café: There are two liquor license renewals requested by the two businesses listed. The Police Chief informs me that there have been no incidents over the past year at these establishments related to the sale of liquor. I recommend approval of these renewal requests for both businesses.

8. Housing Rehabilitation Grant Program: The Town of Greenville has been invited into Phase II of the Community Development Block Grant (CDBG) program for Housing Assistance. I recommend that the Town work with Ron Harriman of Ron Harriman Associates in Bangor – the firm that prepared our successful Phase I application – to complete phase II paperwork for the grant. I highly recommend that the Town ultimately utilize Ron Harriman to administer this program: there is no fee to the Town as the grant pays the administration costs. We do not have the means to administer it in the Town Office with our current staff. I recommend that the Board authorize me to work with Ron Harriman to complete the Phase II CDBG paperwork, and if you are so inclined, to authorize Ron Harriman to administer the Housing Rehabilitation program for the Town as a “sole source” for the application process (Phases I, II, and III). The details of how the program will work will be designed through the work of the Housing Rehabilitation Program Advisory Committee.

9. Junction Revitalization Planning Project: Just as with the Housing Assistance program, the Junction Revitalization Planning Project has been given conditional approval for a $10,000 Community Planning Grant. I recommend that the Board of Selectmen authorize me to:

(A) Form a Junction Planning Grant Advisory Committee

(B) Utilize Eastern Maine Development Corporation (EMDC) as the “sole source” contractor for the project, as we outlined in the Phase I application

(C) Work with John Holden of EMDC and PCEDC to complete the necessary Phase II paperwork for the grant.

10. Wood Composites Incubator Project: As you know, the Town of Greenville submitted an application to the DECD for a $750,000 building grant to construct a Wood Composites Incubator Center in the Industrial Park. The State has yet to make its final decision on this grant project. We do have yet another opportunity to amend and improve our project application. In discussion with John Holden and Mark Scarano of the PCEDC, I believe we could improve our chances of getting this grant if we were to take out s bond to pay for some of the construction of this building in the name of the Town of Greenville. I would recommend that we pay for the debt service on the bond through the proceeds of the TIF on any and all Industrial Park projects that is sent to the Industrial Park Development Fund. Outside of the 25% total proceeds sent to this fund by the Moosehead Cedar Log Homes TIF, we could double that amount by utilizing the TIF proceeds from this proposed Wood Composites Incubator Center (roughly $1 million project). John, Mark and I will attempt to make this work on paper in time for the Selectmen's meeting. My thought is that if we can make the same arrangement for this bond as we did with the bond for the Snowmobile Trail groomers, we could pay it all back without using any local tax dollars (outside of TIF proceeds). If this could work, I envision us being able to borrow roughly $150,000 to $200,000 for this project and never having to raise tax dollars to pay it back: the Industrial Park Development Fund would pay for it. I recommend the Board agree to this arrangement so we can include it in the grant proposal: of course, this arrangement would have to be approved at Town Meeting, provided we are awarded the grant. I recommend the Board approve this bond issuance, pending approval of the grant and also Town Meeting approval (again, I will have more details for you at the meeting).

11. Warrants

12. Adjourn

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