Greenville Selectmen's Meeting Agenda
6:30 PM Wednesday, April 07, 2004 at Greenville Municipal Building

Present at meeting:

1. Minutes from Meeting of March 17, 2004:

Motion to Accept:_________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

2. Additions / Deletions to the Agenda & Public Comment Period

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

3. Review of Proposed FY2004-2005 Carry-Forward Accounts, Library Budget: With the exception of these accounts, the Board of Selectmen has completed its review of the proposed FY2004-2005 municipal budget prior to sending it to the Budget Committee. If the current budget as proposed were implemented, off-set by expected revenue, the total municipal budget would increase the tax commitment by $33,389, which represents a percentage increase of 4.68% over last year and a projected mil rate increase of $0.22 per $1,000 valuation.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

4. Tax Abatements and Tax Acquired Property Disposition: There are some abatements which have been previously approved which require the Selectmen’s signature in the abatement book. Also, there are three properties which have been foreclosed upon due to unpaid taxes. Town Clerk Roxanne Lizotte and I have spoken to two of the three parties, all of whom were sent a letter via first class and certified mail, stating that they had until April 7 to either pay the amounts due in full or to propose to the Town a payment arrangement which would be presented to the Selectmen. As of this draft, TWO of the three individuals upon whom we have foreclosed have proposed payment arrangements: the third has had no contact with the Town.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

5. Housing Rehabilitation Grant Program: This multi-jurisdictional grant proposal for the Towns of Greenville and Shirley has been invited into Phase II by the DECD. As done with the last grant (2001), I recommend that the Town of Greenville go out to bid for administrative services for development and implementation of this program. Ron Harriman of Ron Harriman Consultants, has assisted us through the first phase of this application and would be willing to assist in completing phase II as well. Grant requirements and good procurement policy demands that we seek competitive proposals for these services. An article requesting such services has been run this week in the Moosehead Messenger: the scope of work requested and review criteria are attached to this agenda for the Board’s review. I recommend using the scope of work and procurement time schedule and related detailed as attached.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

6. 2004 Piscataquis County Tax Assessment: The Board Assessors for the Town of Greenville is required to annually sign the assessor’s return issued by Piscataquis County for the amount of tax assessed against Greenville. This year’s assessment is $258,923.50, an increase of $23,143.50, or 9.82%. The reason for the increase is twofold: the county budget increased as a whole, and due to our growing state valuation relative to other municipalities in the county, our share of this budget increased as well. In the past five year’s Greenville’s county tax has increased by over $100,000. I believe this is an important point to keep in mind when the Town meets with the County Commissioner’s April 14 to discuss cost-sharing for capital projects at the Greenville Airport (and for the record, the Commissioners have been very supportive for two years now in searching for a way to share in these costs).

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

7. Fire Protection Contract with Piscataquis County: This three year contract was negotiated between the Town and the County in 2002, but was never ratified in the form of a written contract. The contract as negotiated in attached for the Board’s review. I recommend that the Board sign this contract as written.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

8. Municipal Building Update & 7 Minden Street Disposition: As per Town Meeting action of November 2003, the Town of Greenville has secured the property at 7 Minden Street with the intention of building a new Town Office building. While the Municipal Building Committee continues to work through its cost estimates and project development recommendations, the Board should consider what action to take regarding the recently-acquired structure and its contents as they exist today. I will have some advice from legal counsel regarding the Town’s options.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

9. Airport Snow Removal Equipment Building Update: The Town has $150,000 in Airport Improvement program (AIP) funds from the MDOT available for construction of this facility. Dufresne-Henry, our engineering firm for the airport, has prepared plans and bid documents for this project. I understand our share will be 2.5% of this total, or $3,750 (budgeted for this year). I recommend the Board authorize Dufresne-Henry to bid this project for us following the schedule they have outlined.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

10. Community Development Block Grant Program Proclamation: I will have for your consideration a resolution of support for the Community Development Block Grant (CDBG) Program (model proclamation attached).

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

11. Executive Session – Economic Development Project Update:

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

12. Additions to the Agenda (if any):

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

13. Warrants

14. Adjourn

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