Greenville Selectmen's Meeting Agenda
6:30 PM Wednesday, March 2, 2005 – Municipal Building

Present at meeting:

1. Minutes from Meeting of February 2 & 23, 2005:

Motion to Accept:_________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

2. Additions / Deletions to the Agenda & Public Comment Period

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

3. Lease Agreement for First Tenant in Greenville Business Incubator: After many months of discussion and preparation, we have both a tenant and a proposed lease for the Board’s consideration. There is also an agreement for the Board to consider between the Town and the Composites Technology Centers (CTC) Corporation. I recommend that the Board approve both the lease and the agreement.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

4. Recreation Director Search: Although applications have closed in February for this position, only two candidates applied. In discussion with the Recreation Committee, they (and I) feel that the Town should reopen the search from now until March 18. Although the subcommittee did not meet due to scheduling difficulties, I recommend re-opening the search and convening the committee on the afternoon of Friday, March 18, to review applications.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

5. Real Estate Revaluation: Assessor Bob Duplissea of RJD Appraisals has made a proposal for the Town’s consideration which would result in a slight increase in the cost of the revaluation, but save a significant amount of our Town Clerk’s time on this project. Considering our limited staff capacity, and the many projects underway, I recommend the Board strongly consider Bob’s proposal. He will be available to meet with the Board at the Town Office 9:00 AM Monday, March 7, 2005.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

6. Fire Prevention in Recycling Center, Other Municipal Facilities: Following the devastating fire at the Dover-Foxcroft Recycling Center last week, I recommend that e review our procedures and fire prevention infrastructure for our recycling center, and for all of our facilities. I have had initial discussions with Recycling Center Coordinator Tom Gravelle; Public Works Foreman Mike Thornton; and Fire Chief Mike Drinkwater regarding steps we could take to better prevent a tragedy such as Dover-Foxcroft’s from being repeated here in Greenville. I welcome a representative from the Board of Selectmen to assist in this review, the recommendations of which are expected to appear in the FY2005-2006 budget proposal.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

7. Replacement of Public Works One-Ton: Although replacement of this truck was originally requested and scheduled for 2004, the Board decided to place it into service for one additional winter season. The vehicle will have completed its 8th winter season this spring. There have been ever-increasing breakdowns with this piece of equipment, costing the Town both money and productivity. The revised public works equipment replacement schedule created by Public Works Foreman Mike Thornton and I last year – and agreed to by the Board of Selectmen as a planning tool – calls for the replacement of this truck in 2005. The type of truck has served us well – it is versatile enough to get a great number of tasks completed over all four seasons, especially getting into places the wheelers cannot do so easily. We expect the trade-in and subsequent purchase will result in a capital outlay of about $55,000. When the last two trucks were purchased, funds from all public works equipment accounts were pooled together to allow the purchase without financing. I recommend the same procedure here: there are more than sufficient funds in the sum total of the equipment accounts to allow for this purchase without additional appropriation.

To move this project forward, I recommend a representative from the Board of Selectmen work with Public Works Foreman Mike Thornton and I to develop a specification sheet for soliciting proposals for a new truck, and bring this recommended procurement process back to the Board for approval.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

8. Paving Projects – Summer 2005: There are a number of paving projects planned for this summer. The MDOT plans to overlay route 15 from Greenville Junction to upper Shirley Corner. Our airport runway reconstruction project will begin this summer. The Town has heard from many concerned residents along Scammon and Varney Roads regarding the poor condition of these roads: last spring, the Board of Selectmen committed itself to exploring options for financing major road improvements to these town ways, as well as other streets, if funds allow. The Board has also agreed to move forward with two MDOT Rural Road Initiative projects on East and Drew Roads, likely to begin in 2006.

I have studied the Varney and Scammon Roads and discussed the different means of repairing these roads with MDOT Local Roads Specialist Phil Curtis; Engineers for our Airport Project; local paving and construction contractors; ad Public Works Foreman Mike Thornton. Clearly, there are more demonstrated needs for capital improvements on our roads than we have funds to pay for. I recommend the Board have one of its members work with Public Works Foreman Mike Thornton and Bookkeeper Cindy Hanscom and I to develop a reasonable plan for fixing our worst roads through a reasonable financing package, making the best use of the economy of scale of performing our work at the same time the MDOT is paving its projects in Greenville.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

9. Planning Grant Application for Affordable Housing Options: I will present a copy of this application for the Board’s review at this meeting.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

10. Request for Use of the Meeting Hall for Boy Scout Troop #120: As Scoutmaster for Troop #120, I respectfully request that the Board authorize our Troop to hold its regular meetings in the new meeting hall. The Troop has been inactive for many years, but was re-chartered and made active again in December 2004 by Asst. Scoutmaster Geno Murray and me. We have been meeting in the basement of the Catholic Church, but some code-required renovation work scheduled to be done in the near future has closed this space for meetings by any groups. Considering that the Scout’s supply shed is located on Town property adjacent to Hammond Lumber Company, and considering the current Scoutmaster’s occupation, the new meeting hall would be an extremely efficient and convenient location for our weekly meetings (Thursday nights, 6:00 PM to 7:00 PM). We certainly would respect the new building, take responsibility for keeping the facility neat and clean when used, and would even offer to place new American and Maine flags and poles in the meeting room for use both by the Troop and the Town. We would ask permission to place a 2’ X 3’ bulletin board in the room for information about the Troop, a board which would be kept neat and orderly. All other equipment (except for the flags) would be kept in the Scout shed. If the Town needed the space for a function on Thursday nights, the Troop would gladly find an alternative meeting location (likely at C.A. Dean Hospital). Thank you for your consideration.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

11. Town Manager’s Five-Year Review: I recommend that the Board of Selectmen follow the same review format as used in previous years: a self-evaluation by your Town Manager, followed by evaluations of my performance by each member of the Board, using the same form as in the past few years. If the Board wishes to discuss my performance at this meeting, then I recommend an executive session. If you only wish to discuss the process by which you will evaluate my performance, than this can be conducted in open session.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

12. Additions to the Agenda (if any):

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion: ________________________

Motion Passed / Failed by vote of :__________________________________________________

13. Warrants

14. Adjourn

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