Greenville Selectmen's Meeting
February 19, 2003 - 6:30 PM at Greenville Municipal Building

Present at meeting:

1. Minutes from Meeting of February 5, 2003:

Motion to Accept:_________________ Second to Motion:
________________________

Motion Passed / Failed by vote of
:__________________________________________________

2. Additions / Deletions to the Agenda

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:
________________________

Motion Passed / Failed by vote of
:__________________________________________________

3. Report on Quebec City Trip: This trip exceeded my expectations in many ways. I will have details for you at the meting, and will also give a report t the Moosehead Development Council meeting Wednesday morning at 7:00 AM.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:
________________________

Motion Passed / Failed by vote of
:__________________________________________________

4. Change in Snowmobile Trail Groomer Program: With the incessant demands of the recycling center facing him, Southbound Snowmobile Trail Groomer Coordinator Tom Gravelle has “retired” from the grooming program. He and I have had a lengthy discussion and have agreed this will likely be for the best for everyone concerned, most of all Tom who has been pulled in too many directions lately. This change is voluntary and is not in any manner a disciplinary action. I greatly appreciate Tom’s efforts in the grooming program, especially this season where he has overcome two track breakdowns in the field. I have told Tom I would like to utilize him in a “reserve” capacity, in case we get short-handed. He has agreed to this. I have assigned responsibility for the Southbound groomer program to our Northbound groomer coordinator Mike Coburn. Mike has been very successful in maintaining the northbound program this year; I believe he can do the same for the Southbound. If this works out this season, then I will recommend we go with one coordinator next season as well.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:
________________________

Motion Passed / Failed by vote of
:__________________________________________________

5. Municipal Employee Wages & Benefits: As your Town Manager, it is my job to constantly evaluate the operation of the Greenville Town Government and to work to make it better, reduce excesses, improve inequities, etc. I have read about larger municipalities having to lay off employees and cut positions due to reductions in revenue. The State of Maine is in the process of doing this itself. Certainly this year’s budget will be difficult for Greenville as well.

However, I believe very strongly that the Greenville Municipal Budget CANNOT and SHOULD NOT be balanced on the backs of our long-time employees. For example, a 3% increase for all eligible employees, based on current wages, will cost only $9,267.32, or 0.66% of last year’s total budget, or 0.06 of a mil. Such an increase can be adjusted out of any mil rate increase through use of the overlay. Moreover, this 3% increase is quite modest to the employee’s paycheck: about a third to a half of the weekly increase will be consumed by the increase in the cost of health insurance (employee contribution for family plan).

Over the past two years, I have proposed to the Board of Selectmen numerous methods of rewarding our long-time employees who do excellent work in the face of sub-standard equipment and facilities. The only mechanism utilized by the Board has been regional comparison of similar municipal positions and bringing our employee’s wages to at least the average of those in our Penquis area. I therefore recommend that the Board of Selectmen approve a 3% cost-of-living-adjustment (COLA), and then later in the budget process, review regional municipal employee wages and make any further adjustments which the Board may deem as appropriate. Furthermore, I encourage the Board to consider additional measures in future years to reward long-time employees. A small investment can yield very large dividends in employee morale and performance.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:
________________________

Motion Passed / Failed by vote of
:__________________________________________________

6. Road Paving Budget: The Town of Greenville becomes further behind in roads in need of paving each year. For more than a decade, the Town has utilized only the funds which are disbursed to us via the Rural Road Initiative (formerly the Local Road Assistance Program). In recent years, this amount has been about $26,000, or enough to shim and overlay 1-2 in-Town streets. Each year that a street which needs an overlay (1.5” paved surface) is not fixed is another year the road may become so bad that it needs both a shim (variable depth of pavement sufficient to fill cracks and grooves in road, leaving midpoint in center of road bare) and an overlay. Each year a road which needs to be shimmed and overlaid is not fixed is another year the road may become so bad that it needs to be reclaimed (roto-milling of the pavement in place), graded, covered with binder (heavier pavement material used for a base, typically 2”-3” thick), and then overlaid (1” to 1.5”). Even in the three years in which I have been road commissioner, I have seen many of the Town’s roads fall into more severe categories, increasing each year our total cost to fix these roads.

I would like the Board of Selectmen to consider a plan to get us out of this situation. Public Works Foreman Mike Thornton and I will prepare some information for your consideration. At this point, the Town can continue to finance its road improvement operation each year with only MDOT funds and continue to fall further behind, or it can begin to appropriate more money each year to get caught up. It may be fiscally prudent to consider a road improvement bond to bring most of our roads back to an acceptable standard. Roads which need base reconstruction - such as Scammon Road and Varney Road – will NEVER be sufficiently repaired with only $26,000 each year (unless these become the only roads in Town to be worked on for a decade). I will have several options for you at the next meeting. The Board may want to contemplate this data for a while – it may be advisable to not take any action until the meeting following this one.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:
________________________

Motion Passed / Failed by vote of
:__________________________________________________

7. FY2003-2004 Budget Preview and Schedule: I will have the schedule and any pertinent updates for the Board at this meeting. I hope to have a draft budget ready for your consideration by the end of February.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:
________________________

Motion Passed / Failed by vote of
:__________________________________________________

8. Town Manager Work Plan (2002, 2003): I will have details at the meeting.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:
________________________

Motion Passed / Failed by vote of
:__________________________________________________

9. Town Manager’s Third-year Performance Review: A year ago, the Board began contemplating how to conduct the Town Manager’s Review. I have brought it forward at this meeting to again begin this annual process. I would like to offer some suggestions for how to procedurally conduct this review.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:
________________________

Motion Passed / Failed by vote of
:__________________________________________________

10. Additions to the Agenda (if any):

Motion:________________________________________________________________________

Motion Made By:__________________ Second to Motion:
________________________ Motion Passed / Failed by vote of
:__________________________________________________

11. Warrants

12. Adjourn

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