Greenville Selectmen's Meeting Agenda
6:30 PM Wednesday, February 18, 2004 at Greenville Municipal Building

Present at meeting:

1. Minutes from Meeting of February 4, 2004:

Motion to Accept:_________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

2. Additions / Deletions to the Agenda

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

3. Police Chief’s Report:

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

4. Automobile Graveyard Application – Russell Ryder: The minutes of the February 4, 2004 Public Hearing will be available for your consideration, as will the recommendations from Code Enforcement Officer Dick Gould and I for the Board of Selectmen’s and the Planning Board’s consideration.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

5. Request to Change March 3 Meeting to March 2: As a number of leaders from the Greenville Community and Piscataquis County Region have been invited to attend a two-day, one night visit to the Appalachian Mountain Club’s White Mountain Highland Center in NH on March 3 & 4. As Steve Pound is an invited speaker at the next Selectmen’s Meeting and he and I will both be away on the 3rd, I request that the Board change the meeting date to Tuesday, March 2.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

Budget Schedule and Outlook: The attached schedule shows the proposed meeting imes and benchmarks for the construction of the FY2004-2005 budget. Please note that these eeting times closely follow last year’s dates and benchmarks. Also, I have added two special eetings of the Board of Selectmen to review the budget: I recommend planning to meet on all f these dates unless there is no work to be done, and to only then cancel them.

I have been in regular conversation with Superintendent of Schools Steve Pound, as well as our Assessor Bob Duplissea and the State Assessor (for our community) Jim Robinson. I have asked Steve to attend the first meeting in March to share his outlook for the coming budget: I know Steve has been to Augusta many times over the past few weeks, trying to get a handle on what the State will require and will provide for the coming year. I have also spoken with Bob and Jim in regard to the expected State Valuation for the Town of Greenville, which has yet to be finalized. My hope is to have a draft municipal budget for your review at the first meeting in March.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

7. Road Improvement: Mike Thornton and I will have a report for you regarding the condition of our roads, our recommendations (as Public Works Foreman and Road Commissioner, respectively) for scheduled improvements, and some funding scenarios for the Board’s consideration.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

8. Sidewalks: The condition of our sidewalks in the winter months continues to be unacceptable. With the proximity of utility poles to the sidewalk and the width of our sidewalks (4-6’) compared to our front-end loader budget and snowblower (8’), we do have the equipment necessary to do an adequate job. Considering that we now have an additional 1/3 mile of sidewalk to maintain along the Lily Bay Road, we should be looking for better maintain our investment, and to also make safer our pedestrians who use these sidewalks.

Roughly a year ago, the Board considered this issue and requested that the Public Works Foreman and I “informally” inquire with area contractors about sidewalk winter maintenance services. Despite informal inquiries, no one seemed interested. But the lack of a formal request for proposals stymied responses, in my opinion. I recommend that the Board direct PW Foreman Mike Thornton and I to send out a formal request for proposals for sidewalk plowing and sanding / salting services to commence in the FY2004-2005 season and to run for a minimum of five years with proposed clauses for termination of contract for faulty service and also automatic renewal for another five years if service is satisfactory. Also, I think the Board should be prepared for the possibility that (1) proposals received might be within our price-range, but will not include any different equipment than the Town already has, or (2) the proposals may include the right equipment, but will be of such a high price that it may be cheaper for the Town to acquire a sidewalk machine and do the work ourselves.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

9. MDOT Project Prioritization & Campaign to Get Jackman / Greenville Road Fixed: The Board has been given a draft response I have prepared to the MDOT’s request for project comments and prioritization. I have focused the Town of Greenville’s attention on getting the Greenville / Jackman Road improved to the point that it no longer requires heavy load postings. I suggest that the Town send a letter to the Town of Jackman, requesting their assistance in getting this road improved. I also suggest that we request letters from affected businesses in the Moosehead Lake Region to the MDOT to request that the necessary improvements to this road be made a priority.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

10. Request from Plum Creek Timberlands to Cross Town’s Woodlot, Access Stumpage from Marsh Farm Road: I have forwarded these requests to the Board of Selectmen previously. I am looking for direction from the Board.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

11. Update on Municipal Building Project: Municipal Building Task Force II members Bonnie DuBien, Bruce Hanson and I will update the full Board on the findings and on-going work of this group. In summary, plans are going well.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

12. Quebec Business Trip: Scott Hersey and I recently went to Quebec City as part of a delegation from the State of Maine and the Bangor Region Economic Development Alliance to market Greenville as a place to do business. I will have a full report for the Board’s review and will be glad to answer any questions about the trip. We have met three times now with one business in particular, which has committed to coming to Greenville and to Orono this summer to tour the Incubator Building site, the Greenville Steam Plant, and the Advanced Engineered Wood Composites (AEWC) Center at the University of Maine. The cost of the trip was generously underwritten by the Greenville Steam Company.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

13. Additions to the Agenda (if any):

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

14. Warrants

15. Adjourn

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