Greenville Selectmen's Meeting
January 7, 2003 - 6:30 PM at Greenville Municipal Building

Present at meeting:

1. Minutes from Meeting of December 4 & December 19, 2002:

Motion to Accept:_________________ Second to Motion:
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Motion Passed / Failed by vote of
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2. Additions / Deletions to the Agenda

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:
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Motion Passed / Failed by vote of
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3. Review Compliance with Industrial Lot Development - Ira Gray, Steve Hinckley: In October 2002, the Board of Selectmen met with Ira Gray on behalf of the business development for the Industrial Park proposed to the Board in September 2001. Although as of October 1, 2002, certain aspects of the proposed development were incomplete, thus violating the deadline set by the Board at the time of sale, the Board recognized that there had been extenuating circumstances and made a verbal agreement for additional work to be completed to the site by December 31, 2002. In particular, there was to be additional site work completed, as well as the construction of two buildings. As the attached photos indicate, all three of these conditions have been met. Both Code Enforcement Officer Richard Gould and I have recently inspected the property, and feel that Mr. Gray and Mr. Hinckley have successfully met or exceeded the terms for development set by the Board of Selectmen in October 2002. As agreed at the time, the Board is to meet with Mr. Gray and/or Mr. Hinckley at the first meeting in January 2003 to review progress on the project. Ira Gray has agreed to be present to discuss the current state of the project. Both Mr. Gray and Mr. Hinckley have visited me recently to discuss their project, which appears to be moving ahead better than anticipated. I look forward to working with them throughout the coming year as their company comes on-line.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:
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Motion Passed / Failed by vote of
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4. Formation of “Committee to Explore Options to Curb Vandalism and Related Community Problems”: We have collected names at the front office for possible inclusion on this committee. I recommend that the Board review this list, appoint members to the committee, and direct me to send each member a copy of the charge of the committee, the set period of time to report back to the Selectmen, the roster for the committee, and the time, date, and place for the first meeting. I further recommend that a representative or a delegation from the Board of Selectmen should attend the first meeting. I suggest the following dates for possible first meeting nights for this committee: Monday, January 13; Thursday, January 16; Wednesday, January 22; Thursday, January 23. The agreed-to charge and other details for the proposed committee are attached, along with the list of names generated.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:
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Motion Passed / Failed by vote of
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5. Update on Police Department & Discussion of Cruiser Replacement: I have asked Police Chief Duane Alexander to attend our meeting and to update the Board on recent Police Department activities. In addition, I have asked him to be present for a discussion with the Board regarding the replacement of our primary police cruiser (the 2000 Jeep Cherokee). As you know, a plan was presented to the in the fall of 2001 for the purchase of the Crown Victoria and the replacement in two budget years of the main cruiser. This plan (attached) was agreed to by the Board, and funds have been added to the reserve account for the replacement of the Jeep. FY2003-2004 is the budget year in which a trade should be made: the Jeep has over 120,000 miles on it, and is increasing in the frequency of breakdowns.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:
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Motion Passed / Failed by vote of
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6. Sidewalk Machine: The Town of Greenville has considered the purchase over the past few years. The Town’s current equipment available for clearing snow from our sidewalks consists of the JD 566-E front-end loader and also the front and side plow on the Ford 1-ton plow truck. These two pieces of equipment are too large and bulky to effectively or efficiently clear snow and ice from all of our sidewalks. Indeed, each winter we rip up sections of curb, sidewalk, and lawn through the use of this equipment. And we still end up with pedestrians walking in the road.

Recently, there was a pedestrian accident on a slippery sidewalk which resulted in a local woman breaking her leg in two places. Although state law only requires that municipalities clear snow from sidewalks, not to sand them, certainly we make every effort to do both. We habitually have sections of sidewalk rendered impassable due to the lack of proper equipment to clear away snow and ice and to apply sand and salt to the walking surface.

The sole reason, to my understanding, that a sidewalk machine has not been purchased previously is financial: the Board of Selectmen have not recommended appropriating from taxes or from equipment reserve or borrowing any funds to purchase such a machine. Typical costs for such a machine, slightly used, with a modest number of implements and attachments, range from $50,000 to $75,000. Funds could be utilized from the loader account to purchase such a machine, in tandem with an appropriation from taxes and/or commercial borrowing of funds.

There are several types of machines out their, the two most popular being the MT Trackless and the Holder machine companies. To expand utility and compatilibility, it would be worthwhile to explore other pieces of equipment which could serve other purposes. For example, could a heavy-duty utility tractor, with appropriate attachments, do the job? Would a Bobcat loader work, and therefore be available for spring street cleanup, summertime landscaping projects, and for regular use loading commodities at the Recycling Center? Are there are “mini-loaders” which could do some or all of these functions?

As with my recommendation for replacement of the Police Cruiser, I seek a representative (or two) from the Board of Selectmen to work with the Public Works Foreman and I to explore what types of equipment are out there at what costs, and to learn the experience of other municipalities which have used each. I recommend such an ad hoc, exploratory committee be given until the end of February to complete its work and to report back to the Board of Selectmen. I am not asking the Board to commit to the purchase of such a machine, but simply to explore what options are out their and to report back a recommendation to the full Board. I believe we need to do a better job maintaining our sidewalks in the winter months. But if the Board of Selectmen believes that such a machine is not necessary at this time, then there is no need for the committee.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:
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Motion Passed / Failed by vote of
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7. Junction Wharf Reconstruction Plan: The single most important piece of infrastructure with the single most urgent need for improvement identified in the Junction Revitalization plan completed last year by Eastern Maine Development Corporation, Coplan Associates, and the Town of Greenville is the Junction Wharf. The current condition of the Wharf is poor at best: dry rot permeates ALL of the retaining wall which contains the Wharf, the boat launches are uneven and rough, the pavement is fair to poor in condition, the base for the pavement is uneven and rough, and the lawn space is in poor health. The most pressing portion of this reconstruction project is the replacement of the retaining wall with new timbers or other materials which will endure more than the 12 years the current untreated timbers lasted.

I have set up a meeting with Dr. Habib Dagher of the University of Maine’s Advanced Wood Structures Laboratory for this Friday, January 10, to discuss his ideas for a new wood-composite material to replace the softwood timbers in the retaining wall system. More importantly, I would like to enlist the service of engineer Jim Lacadie of CES, Inc. – the engineer who designed the work to the wharf for the last reconstruction project – to consult with the Town and the University in the creation of a plan (or strategy) for how to replace this retaining wall system, and how to fund the project. Jim knows the Wharf best, and can answer some questions about how best to replace the walls which are their currently. I am not asking to hire CES to design the reconstruction project; rather, I am asking to utilize a limited amount of funds from the economic development account to pay for his consultation in the development of application(s) to federal funding sources to implement new wood composite technology at the Junction Wharf. I believe the new material could be demonstrated through our Junction Wharf project, and that such a “demonstration” could possibly be funded by the National Highway Administration. To accomplish this (a project proposal for funding), I will need the help of an engineer and a wood composite scientist (preferably Jim and Habib). I further urge the Board to send a representative to this meeting Friday to further understand what we are trying to accomplish.

Finally, the Board had previously entertained the establishment of a Junction Revitalization Implementation Committee, to consist of three Greenville Junction residents or business owners, three Moosehead Junction Twp. residents or business owners, one Selectman (Earl Richardson) and one County Commissioner (Tony Bartley). I urge the Board to consider appointing this committee at this or the next Board meeting, and to set up a meeting off the committee soon as to be included in the development plans for the reconstruction of the Junction Wharf.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:
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Motion Passed / Failed by vote of
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8. Request for Purchase of Diesel Fuel from Moosehead Motor Sports in Moosehead Junction Twp: Public Works Foreman Mike Thornton and I have been approached by representatives from Moosehead Motorsports to see if the Town would entertain purchasing diesel fuel for our trucks and heavy equipment from their establishment, which is located a few hundred yards down the road from the new Public Works Garage in the Moosehead Industrial Park. I have told Malcolm McGraw, the owner of the new business, that while we appreciate the offer and while the proximity would make such an arrangement very convenient for our Public Works Department, I have concerns about using Greenville taxdollars to purchase fuel from a company located outside Greenville. Mike Thornton and I have brought this request to the Board for consideration. We recognize there to be at least three distinct options for how to proceed: keep purchasing fuel exclusively from vendors located in Greenville; purchase fuel from vendors located in EITHER Greenville or Moosehead Junction Twp.; go to bid and select only ONE vendor for diesel fuel at a set price and open the bidding to businesses located in EITHER Greenville or Moosehead Jct. Twp. We welcome further direction from the Board.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:
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Motion Passed / Failed by vote of
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9. Update on Request for Variance from the DEP for Town’s Salt-Sand Pad: I have received the attached letter from Tammy Gould at the Maine DEP regarding the Town’s request for a variance to these salt-sand pad siting rules. I will present at the meeting my letter of response to her request for further information. I am hopeful that the State will allow our variance without an immediate requirement for a storage building, and that the Town will be able to compel the State to pay for such a building, if required,

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:
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Motion Passed / Failed by vote of
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10. Request to Enter Executive Session to Update the Board of Selectmen on Two Separate Economic Development Projects: I am advised by our attorney that it is permissible for a board of municipal officers to enter executive session to discuss an economic development project, OR to discuss negotiations regarding the sale or purchase of property by the Town. I wish to update the Board on two unrelated projects. I would ask that Code Enforcement Officer Richard Gould be allowed to enter Executive Session for at least part of the discussion. I do not expect the Board to take any action on these projects at this meeting (after exiting executive session).

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:
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Motion Passed / Failed by vote of
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11. Possible Tax increment Financing District and Related Development Fund for the Greenville Industrial Park: The Town of Greenville has only one Tax Increment Financing (TIF) in place at this time. It is a TIF for the future expansion of the sawmill located at Moosehead Cedar Log Homes in the Industrial Park. It calls for the return of 75% of the total tax value of the new construction to be returned to the company each year for a maximum of ten years, and the remaining 25% of tax revenue to be accepted as general property tax revenue for the Town. Originally, there was discussion surrounding the creation of a special industrial park development fund to which this 255 of the new tax revenue proceeds from the new valuation would be sent. Considering the limited nature of these funds, and the lack of an established development fund, the State of Maine rejected this part of the proposal, and the 25% is currently designated for our general fund.

Considering the level of development impending for the Greenville Industrial Park in the near future, and also considering the growing demand for more infrastructure (e.g., water and sewer lines, pavement, power lines, and three-phase power), I recommend that the Board of Selectmen authorize me to explore the creation of such a development fund, as well as a Tax Increment Financing (TIF) district for the entire Industrial Park to allow for the capture of a small percentage (perhaps 25%) of the tax revenue from all new valuation in the park to go into this fund, and for the fund to be available to the Board of Selectmen to pay for capital projects and marketing for the industrial park. I strongly believe THIS is the best time to consider such a policy: BEFORE new construction and therefore new property tax valuation is created. I liken this approach to a Town employee increasing his or her weekly contribution to a mutual fund or 405(k) plan to match his or her annual raise in weekly pay: if it is never seen, it is never missed. This would give the Town a tremendous resource for advancing our industrial park without asking the non-industrial park taxpayers to pay for it through the raising of taxes. It would also give us a great advantage in seeking grants for the industrial park (namely the demonstration of existing, dedicated local match at all times).

I recommend exploring this option and ask for your permission to compile a proposal for your consideration in the coming months.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:
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Motion Passed / Failed by vote of
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12. Forest Society of Maine: I have met in recent months with Alan Hutchinson, Executive Director for the Forest Society of Maine, regarding his efforts on the proposed West branch project. This project would protect several hundred thousand acres of forest land from development through the creation of a conservation easement. But the plan would allow for continued use of the working forest, and would protect access to the land by the public forever. The lands would remain in private hands, and therefore would allow for the continued generation of property tax revenue. I personally see great merit in this project, and would ask that the Board entertain having Alan come to the meeting of January 15 to further update the Board of Selectmen. Alan will likely ask for a letter or other acknowledgement of support from the Board of Selectmen following his presentation. I urge the Board of Selectmen to consider endorsing this project.

13. Requests for Personal and Real Property Tax Abatement (3 in total): I have one abatement request for personal property tax, and two requests for abatement of real property for the consideration of the Board of Assessors. I will gladly review all three with you at the meeting.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:
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Motion Passed / Failed by vote of
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14. Town Manager’s Work Plan for 2002 (review) and for 2003 (proposed): I am reviewing the level of attainment achieved for my 2002 workplan (attached) and will have a report for you at the meeting, along with a proposed workplan for 2003. Considering the volume of material presented at this meeting, I recommend the Board of Selectmen simply review this information after the meeting and see me individually if you have any suggestions, concerns, or comments.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:
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Motion Passed / Failed by vote of
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15. Items for Consideration at the Wednesday, January 15, 2003 Selectmen’s Meeting: At the next meeting, I intend to present a detailed Capital Improvement Budget Plan for FY2003-2004 through FY2007-2008. I hope this will prove useful to the Board as you consider this coming year’s and subsequent years’ fiscal budgets.

Also, Ron Harriman and I have scheduled a public hearing (as required by the Community Development Block Grant program) for the planned application for Housing Assistance funds through the CDBG program. This hearing will occur at 6:00 PM at the Municipal Building prior to the Selectmen’s Meeting of 6:30 Pm Wednesday, January 15, 2003.

The fiscal audit is complete for FY2001-2002. Copies have been distributed to you. If you have any questions, please see me at your earliest convenience. If it would be helpful, I will conduct a review of the audit for you at the January 15 meeting.

Finally, I am working closely with the Moosehead Lake Region Chamber of Commerce and other groups in an attempt to identify which events in 2003 the Town wants to devote its resources (both staff and money). I hope to have a listing of such events to share with you at the next meeting, to give both the Board and I a guide by which to plan throughout the coming year.

16. Additions / Deletions from the Agenda:

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:
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Motion Passed / Failed by vote of
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17. Warrants and Adjourn

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