Greenville Selectmen's Meeting Agenda
6:30 PM Wednesday, January 05, 2005 at Greenville Municipal Building

Present at meeting:

1. Minutes from Meeting of December 15, 2004:

Motion to Accept:_________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

2. Additions / Deletions to the Agenda & Public Comment Period

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

3. Universal Wastes Management: As of January 1, 2005, all municipalities in Maine are required to collect and to properly dispose of certain items which contain mercury and heavy-metals. We have published a public notice (attached) which describes what may NOT go to the landfill but what WILL be collected at the Recycling Center to comply with the law. Public Works Foreman Mike Thornton and I have secured a 40’ metal container sufficient to properly store these items until a contractor can come to pick them up. We used the funds for the Household Hazardous Waste Cleanup day, an activity which we hope to run again this spring and for which we will be seeking DEP grant funds.

There are some matters to discuss, though, with the proper management of these wastes. First, the collection of these materials must be done by a trained person, and these items (mostly rechargeable batteries and fluorescent light bulbs) must be stored properly (tape over battery terminals, etc.). It would be best to have a single day per week when these items would be accepted, and to have a trained person do the collecting. Our part-time recycling center worker and public works maintenance person Mike Coburn has the required training, and could come in one day per week to take care of this collection. We are also sending Tom Gravelle, Ron Mace, Mike Thornton and myself to the attached DEP training, but Mike has certifications from the DEP beyond this awareness training. I recommend the Board authorize Mike to oversee this collection one day per week, under the supervision of our Public Works Foreman.

Finally, there is the issue of the cost of disposal of these items. The attached price list from Clean Harbors, Inc. (one of two companies we are researching to serve as our collection company) shows that these items will be about as costly to dispose of this year as they were last year during the Household Hazardous Waste cleanup day. I have noted in the public notice for universal wastes that there will be no charge at this time for these items, but that as time goes on, the Town may consider a fee system to contain costs. I recommend accepting these items at no charge for the time being, but reviewing how much material we have collected in the first two months, and consider whether a fee should be instituted in early March. The Board may want to establish a comprehensive fee system for both universal wastes at the recycling center and for bulky wastes at the landfill (wood waste, metal waste) to take to Town Meeting in June, effective July 1, 2005.

The Town is not yet required to collect cathode ray tubes (televisions, computer monitors) and central processing units (computer CPUs), but we will be required to do so January 1, 2006. I recommend that a fee system be instituted to collect and to accept these items at this time for a charge (minimum $5 per unit, possibly $10). Disposal for a fee would be voluntary until January 1, 2006. Perhaps this would get people used to the idea of recycling these items before the deadline hits.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

4. Municipal Building Transition: Moving day will be Friday, January 7, 2005. We will move the computers and telephones over at that time, as well as the furniture and documents. We will have technicians from Signet communications here at 8:00 AM to move the telephones: they will likely not be operational most of the morning. We will have Bob Penley from TRIO Computers and Software here to install our new computers and to transfer data from our old computers and to network everything together. We hope to have the software company for the Police Department here to perform similar functions. The new office furniture we have ordered will be here 8:00 AM on Friday morning and will require assembly. The Public Works Department will assist us in our move, as will certain individuals required to perform public service. This week, there will be a significant amount of packing and sorting of items to prepare for the move. If you want to see a good show, come by Friday.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

5. Special Events for 2005: I will have a listing of special events for the Board’s review. I have prepared such a list in the past, to outline which events the Town is participating in and how. I have asked Moosehead Lake Region Chamber of Commerce Executive Director Jonathan Pratt to assist me in presenting this list of events. There are several annual events which are becoming more and more difficult to organize and execute because of dwindling volunteers or overworked organizers. We have some suggestions for how to make these events go more smoothly, which we will discuss with the Board.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

6. Hangar Lease: Although I have asked some members of the Board to review and to sign this last lease at the airport (#10 of 10), I did so believing this lease had been approved at a regular meeting. It has not (a different lease was). Therefore, I recommend that the #10 lot be leased to Richard Skeffington and Charles Smith, with one amendment: a 20 year term be allowed, versus a 15 year term. I have added an amended payment schedule to reflect the additional time, which the lessees have requested in order to satisfy financing requirements. The additional five years will be at a higher rate, to reflect expected inflationary adjustments. I recommend approval.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

7. Airport Tie-Down Policy: Following discussion at the last airport advisory committee meeting and also discussion at a previous Selectmen’s meeting, I have developed the following tie-down policy for the Selectmen’s consideration.

“The Board of Selectmen for the Town of Greenville authorizes the Fixed-base Operator for the Greenville Municipal Airport – Moosehead Aviation - to charge and to collect all appropriate tie-down fees on all airport property. The rates charged must be reasonable, as noted in the FBO’s lease with the Town of Greenville. All tie-down areas must be compliant with state and federal rules and regulations.”

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

8. Police Cruiser Bid: There have been little interest expressed in the 1998 Ford Crown Victoria placed for sale by the Town of Greenville at Dave’s Automotive Services. The Board of Selectmen previously directed me to place this vehicle out to bid if there were no sale of the vehicle by November 2004. After some delay, Police Chief Duane Alexander and I have devised the attached bid notice, which we recommend having posted in the Moosehead Messenger and the Piscataquis Observer each for two weeks, with the bids closing the first Selectmen’s meeting in February (2-2-05).

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

9. Tax Reform Update: I will attempt to summarize the current efforts underway in Augusta to establish new and (better tax policy for the State of Maine.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

10. Training Idea – Municipal Operations Awareness Monday, January 17, 2005: I have a concept to present to the Board of Selectmen, which I will outline in greater detail at the meeting. In short, it is a suggestion to have the Town Office closed on Monday, January 17 – Martin Luther King Jr.’s Birthday – not as a holiday but as a training day. The purpose of the training – for all employees – would be to travel as a group to each department’s place of work and to become more knowledgeable of the operations done there. I will have more details for you, but I believe this would greatly increase the depth of knowledge of and appreciation for each department’s functions by non-department members. This would be an ideal day to close the office as the state and federal governments are closed, the banks and post offices are closed, and the public typically expects the Town to be closed as well. There should be no additional cost for this training, except perhaps for a notice in the newspaper, and perhaps a couple pizzas for lunch.

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

11. Additions to the Agenda (if any):

Motion:________________________________________________________________________

Motion Made By:___________________ Second to Motion:________________________

Motion Passed / Failed by vote of:__________________________________________________

12. Warrants

13. Adjourn

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